Meeting Management
Most people, including senior business executives and managers, do not run very efficient meetings. Skills are often assumed, rather than established, and attitudes and processes are often too casual, or deficient, to be effective.
Inefficient internal meetings waste time and damage organisations by reducing staff commitment and respect for the organisation, its leaders and managers.
Inefficient external meetings damage organisations by reducing credibility and adversely affecting commercial and other relationships.
Our Meeting Management service boosts your meeting efficiency, and its outcome quality and prospects, by facilitating and modelling a structured and professional approach to all aspects of meeting organisation and management. If you need to conduct important meetings and are not sure of your ability to deal with them as they deserve, we can help.
Our process provides rapid, on-the-job training, and effective knowledge and skills transfer, for willing observers. This enables most organisations to take back the running of most of its meetings very quickly. Of course, we're more than happy to keep managing your meetings if you wish.
Effective Preparation
- Focus - identify and understand the issues and the needs, interests and characters of the key people involved. Plan for success by promoting and achieving essential objectives.
- Foundation issues / context - obtain and consider relevant, detailed, background information to provide a solid basis on which to work.
- Agenda setting - "who owns the agenda controls the meeting". Setting and controlling a good agenda provides constant evidence and reinforcement of the reality of who is in control of some, or all, of the organisation.
- Environment dynamics - the success of many meetings depends, to a surprising degree, on location, facilities and logistics.
- Upskilling - training and motivating personnel to adopt specific roles to help them participate more effectively in the business of the organisation.
Chairing and facilitating meetings, including:
- Guidance through the agenda.
- Presentation of materials.
- Note and minute taking, re-framing and scribing.
- Maintaining discipline and momentum.
- Management of personal interactions.
Training, personal coaching and skills transfer:
- Communication.
- Problem solving .
- Negotiation skills.
Post-meeting analyses and de-briefs:
- Independent monitoring and followup of commitments and implementation plans.
Benefits
- Better run and more productive meetings.
- Enhanced communication, reduced risk and higher returns from meetings.
- Independent recording and analysis of meeting content and relationship dynamics.
- Enhanced critical functioning skills of involved personnel through skills uptake and training.
